Name(Required) First Last InstrumentInstrument Type Instrument Number Instrument Make Instrument Serial Number Date Issued MM slash DD slash YYYY Date Returned MM slash DD slash YYYY Hire AgreementTo encourage new pupils and to relieve parents of initial expenditure, the Loughborough Schools Foundation offer a certain number of musical instruments for hire. There are conditions attached to each hire and parents are asked to sign this form indicating these conditions are understood and agreed before the instrument is handed over to the pupil. The conditions are as follows: The charge for the hire of each instrument is £40 per term or part of a term. This charge will be added to your school fees bill. If the instrument is an ‘endangered species’ and its primary use is to support an ensemble, the fee may be waived. The hire period is for a maximum of 3 terms, which does not include the summer holiday. There is always a demand for instruments to hire but in certain circumstances it may be possible to extend this period. Parents are liable for any loss or damage sustained while the instrument is on hire to you. Please ensure your home or personal insurance gives you adequate cover for the replacement of an instrument should loss or damage occur. The Loughborough Schools Foundation take no responsibility for any accidents involving instruments on hire. When the instrument is brought into the Loughborough Schools Foundation it should be kept in the special storage cupboards within the building. It should be clearly labelled with both the school’s name the pupil’s name and form. At the end of the hire period your child’s instrumental teacher will be happy to advise on the purchase of a suitable instrument. If the instrument is not being made full use of, the Loughborough Schools Foundation reserves the right to recall the instrument for someone else’s use. Any repairs must be carried out by an approved repairer. The Director of Music should be contacted before any work is undertaken. Please inform the Music office in writing as soon as the instrument is returned so that accurate accounts can be kept. Nicky Bouckley Director, Loughborough Schools MusicParents Name(Required) First Last Agree to the terms of hire(Required) Yes Terms and Conditions of Individual Music Tuition1 Time & Place of Lessons All face-to-face lessons will take place at the Loughborough Schools Foundation, and any remote lessons will take place via MS Teams and in accordance with Foundation protocols for remote learning. Lessons take place at a time agreed between the teacher and school; this may vary from week to week according to the rota system. Fixed lessons are limited in availability and priority for fixed lesson times is given to: Pupils in Y12 and Y13 (lessons in private study periods or outside curriculum time) Pupils in Y11 (lessons outside curriculum time) Pupils with identified additional learning needs, as required Pupils learning more than one instrument (we make every effort to avoid pupils being timetabled for multiple instrumental lessons in curriculum time in any week) 2 Fees & Charges Billing is applied in arrears to your school fees note. Fees that are applied to your account will be for lessons timetabled. For example, if your child has been scheduled for 9 lessons during the summer term, you will be billed for 9 lessons. Additional costs for sundries, such as reeds, sheet music, strings etc. will also be added to your school fee note. The schools reserve the right to suspend lessons in the event of non-payment by the due date. 3 Instrument Insurance All instruments brought into school should be insured by parents, including instruments on hire from the school or from an outside organisation. This can usually be done under the ‘all risks’ section of a general household insurance policy. 4 Lessons Missed Please ensure that you provide the Music Manager with two academic weeks’ notice if there is a time or date that your child cannot be scheduled for a music lesson. Scheduled lessons that re missed through a pupil’s unplanned non-attendance will be charged for. Please note if your child is absent from school due to illness, they may not come into school for individual music lessons, but remote lessons may be possible by agreement. 5 Notice to Discontinue Lessons may be discontinued at the end of any school term. Notice to discontinue lessons must be given in writing (which includes email) to the Music Office by the beginning of the half term holiday of the term at the end of which you wish the lessons to cease. Notice given later than this will be deemed to apply to the following term. During study leave, when pupils are not required on site, we will assume that they will not attend instrumental lessons in person. However, pupils may opt in for face-to-face lessons as and when they can attend, and remote learning may also be possible in these circumstances. Please note that for Y6 pupils continuing to LGS, LHS or LAS lessons will continue unless and until you submit notice to discontinue. 6 Notice to Increase Fees The fees will be reviewed from time to time and may be increased by such amount as the governors consider necessary and reasonable. We endeavour to give at least a term’s notice of any increased in the fees due for a particular term and in any event shall give you notice of any such increases not later than the beginning of the half term holiday of the preceding term.